How to Use Copilot to Help Create Powerpoint Presentations

Welcome to a new era of presentation creation, powered by artificial intelligence (AI). Meet Copilot, Microsoft's revolutionary AI assistant integrate
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Introducing the Power of Copilot in PowerPoint: Revolutionizing Presentation Creation

Welcome to a new era of presentation creation, powered by artificial intelligence (AI). Meet Copilot, Microsoft's revolutionary AI assistant integrated directly into PowerPoint, designed to simplify the slide creation process, boost creativity, and save you valuable time.

Imagine being able to create a complete, well-designed presentation in just seconds, based on a few simple instructions. Copilot makes it happen. You simply provide a prompt or a short description of the topic you want to present, and Copilot will generate slides, layouts, and even speaker notes for you.

But Copilot is more than just an instant presentation generator. Copilot offers a range of advanced features to help you fine-tune and customize your slides.


Advantages of Using Copilot in PowerPoint

Copilot offers various advantages to PowerPoint users, changing the way we create and enhance presentations:

  • Efficiency and Time Savings:

    • Fast Presentation Creation: Copilot is capable of generating a complete presentation with slides and notes in just seconds, based on your prompt or request.
    • Document Conversion: You can convert Word or PDF documents (if you have a Microsoft 365 Copilot license) into presentations, complete with slide layouts, speaker notes, and themes.
    • Instant Content Addition: Copilot makes it easy to add new slides, and images, or even generate images using DALL-E 3 (for Copilot Pro users).

  • Enhanced Creativity and Quality:

    • Design Ideas: Copilot can provide design and layout inspiration, helping you find interesting visual alternatives.
    • Image Recommendations: Copilot can analyze your presentation and recommend relevant images from the stock library, saving you time in searching for images.
    • Reordering and Summarizing: Copilot can help summarize long presentations, identify key slides, and organize content into coherent sections.
    • Automatic Branding: With a Microsoft 365 Copilot license, you can use organizational templates and ask Copilot to apply branding consistently throughout the presentation.

  • Accessibility and Flexibility:

    • Copilot on Mobile: Copilot Pro users can access summary and question-and-answer features on iPad, while Microsoft 365 Copilot users can use these features on Android and iOS devices.
    • Ease of Use: Copilot is designed for intuitive interaction, using natural language and simple prompts to execute tasks.

  •  Continuous Improvement:

    • User Feedback: Microsoft encourages users to provide feedback to improve Copilot, demonstrating a commitment to continuous improvement.

Two Types of Copilot Licenses for PowerPoint

Please note that there are two types of licences that affect the functionality of Copilot in PowerPoint, specifically the "Create a presentation from file" feature.

1. Microsoft 365 Copilot (work):

This license is intended for business users and offers the full functionality of Copilot, including the ability to:

  • Create presentations from Word and PDF documents.
  • Access encrypted documents.

2. Copilot Pro (home):

  • This license is intended for home users and has some limitations compared to the work license, such as:
  • Can only create presentations from Word documents, not PDFs.
  • No mention of access to encrypted documents.

How to Create a Presentation with Copilot in PowerPoint

Here is the process of creating a presentation using the 'Create presentation' feature in Copilot within PowerPoint:

1. Start a New Presentation and Open Copilot:

  • Create a new presentation in PowerPoint.
  • Select the "Copilot ‘ button in the ’Home ” tab on the ribbon.
  • Two main options for creating a presentation will appear:
    • “Create a presentation about...”: This option offers an 'on canvas' experience where Copilot will generate a topic based on your prompt and allow you to modify it before generating the slides. This option is available for Microsoft 365 Copilot (work) or Copilot Pro (home) customers.
    • “Create presentation”: This option uses Copilot in a chat format, where you type in prompts and Copilot will generate a presentation based on those prompts. This option is available to all Copilot customers.

2. Provide a Prompt to Copilot:

  • Complete the prompt with a description of the presentation you want to create.
  • Provide enough context and details in the prompt. Example: "Act as the company's sales professional, and make a presentation for shareholders on last year's sales figures. Include sections on customer retention, average order value, and business growth."
  • You can also paste text from other files and links to online content into the chat box.

3. Review and Modify (if necessary):

  • If using the “Create a presentation about...” option, review and modify the topics that Copilot generates. You can use the pencil buttons to refine your prompt and generate a new set of topics.
  • Add topics by selecting the “+” button and describing the desired topic.

4. Generating Slides:

  • Once you are satisfied with your topics or prompts, select “Generate slides”.
  • Copilot will create the presentation for you.

5. Editing and Customizing:

  • Edit the presentation to suit your needs.
  • You can ask Copilot to add slides, organize the presentation, or add images.
  • Use the "Designerfeature to see alternative versions of your slides.

Other options for creating presentations with Copilot:

  • Creating presentations with templates: Copilot can use existing themes and templates to create presentations.
  • Creating presentations from files: Copilot can create presentations from Word or PDF documents (if you have a Microsoft 365 Copilot (work) license).

Three Next Steps After Copilot Drafts a Presentation

After Copilot in PowerPoint has created a draft presentation for you, there are a few steps you can take to refine and customize the presentation:

  • Edit and Customize Content:

While Copilot can generate impressive content, it is still important to thoroughly review and edit the draft. Make sure the information presented is accurate, relevant to your audience, and fits the purpose of the presentation. You can change the text, add key points that Copilot may have missed, and adjust the language to suit your presentation style.

  • Utilize Design and Layout Features:

Copilot can assist you in designing your presentation, but you may want to customize its appearance further. You can use PowerPoint's built-in designer tools to explore different layout options, color schemes, and visual styles. Additionally, you can ask Copilot to add images, graphics or other visual elements to enhance the appeal of the presentation.

  • Consider Feedback and Train Copilot:

Although the given source does not provide specific guidance on how to provide feedback on Copilot, you can use various channels such as in-product feedback, reporting offending content, or joining the Microsoft Insider program. [Based on our previous conversation] Providing constructive feedback can help Microsoft to improve Copilot's performance in the future. Also, keep training Copilot by providing clear and detailed prompts, so that it can learn your preferences and produce presentations that better suit your needs.

How can users provide feedback regarding the Copilot feature in PowerPoint?

Giving Feedback on Copilot feature in PowerPoint

Although the sources provided do not go into detail on how to provide feedback for the Copilot feature in PowerPoint, some information can be inferred:

Through Product Feedback:

Source1 mentions that Microsoft is open to user feedback to make continuous improvements. This suggests that there is a feedback mechanism in the product. Most likely, you will find options to provide feedback within the PowerPoint interface, such as a “Send Feedback” button or a link to a feedback form.

Report Offensive Content:

Source1 also mentions the existence of an “in-product feedback” mechanism that allows users to report offensive content. This suggests that Microsoft is actively monitoring feedback regarding the quality and safety of content generated by Copilot.

Participate in the Insider Program:

Sources mention “Windows Insiders” and “Microsoft 365 Insiders”. These Insider Programs often provide opportunities to test new features before they are released to the public and provide feedback directly to Microsoft. Joining these programs can be an effective way to provide detailed feedback on Copilot.

Through Microsoft Communities:

Source3 mentions the “Microsoft Community” as a place to ask and answer questions, provide feedback, and hear from experts. This can be a useful platform to share your experience with Copilot, discuss issues, and provide suggestions for improvement.

Additional Suggestions:

Contact Microsoft Support: You can also try contacting the Microsoft support team directly through the website or other support channels to provide feedback on Copilot.

It is important to note that the additional information above does not come from the source you provided and you may want to verify independently.

While the source does not provide step-by-step instructions on how to provide feedback, it is clear that Microsoft values user feedback and provides various channels to gather input to improve Copilot features.

Additional Information:

  • It is important to remember that Copilot is a tool, and you remain responsible for the content and final design of the presentation.
  • Feel free to experiment with the different features of Copilot and find the best way to integrate it into your workflow.

Hope these steps help you to maximize the use of Copilot in PowerPoint and produce professional and effective presentations.

Copilot: The Future of Presentations:

Copilot in PowerPoint is not just a tool; it is a creative partner that empowers you to create more effective, engaging and professional presentations. With advanced AI capabilities and an easy-to-use interface, Copilot transforms the way we approach presentation creation, freeing us from tedious tasks and allowing us to focus on delivering impactful messages.


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